Flexible labelling helps cheese company keep up with customer demands

Monday June 27, 2016
Written by Eeron Bergstrom, Fairbanks Scales
Flexible labelling helps cheese company keep up with customer demands
PHOTOS: Fairbanks Scales
Jun. 27, 2016 - Laubscher Cheese Company was looking for a way to improve its product labelling and tracking capabilities. The Pennsylvania-based firm collects data directly from its packaging lines, tracks production runs, and uses production data to manage its business. To keep up with changing customer labelling and packaging demands, Laubscher wanted to upgrade its existing manual hand-written system. By introducing automation and advanced technology, Laubscher greatly increased its ability to track all its production items and monitor how much is being cut daily. The system Laubscher selected includes the Fairbanks Scales FB3000 instrument with LabelBank/DataBank Rapid Bar Code Labelling System, along with an industrial bar code printer, and a set of labels, which consist of a unit label, pallet label, and summary label. The system was programmed to its specific needs, and converted daily production totals from a time-consuming manual process to one that requires a simple click of a button on the computer, while offering sufficient information for all production needs.

Success based on short lead times and customer service
Laubscher Cheese Company is a family-owned cutting, shredding and packaging company that has been in business for more than 50 years. The USDA-approved cheese grading house has a focus on food service customers, and wholesales more than 20 million pounds of cheese a year, including all kinds of domestic and imported varieties. Based in northwestern Pennsylvania, the company serves 23 states. Laubscher uses its own trucks and trailers to deliver cheese, “slicing” a niche for itself by working on short lead times and offering a very high level of customer service.

Laubscher’s vice president Kevin Watts explains that the short lead times are essential for many food service customers who do not want to tie up their money in inventory. A customer might buy a half a trailer load one week, while the next they might buy one pallet, based on business, weather, gasoline prices, and the like. The food service companies are not the end-user; if they run short on an item offered by a company that requires a 10-day lead time, they can call Laubscher Cheese, and have their product in two days, shipped directly to them with Laubscher trucks.  

“Our food service customers rely on Laubscher to service them in a very short amount of time,” said Watts. “Some of our customers will place an order on Monday and receive a Tuesday delivery in New York City, which is a seven-hour drive. That type of service, along with our quality, is the reason we have the level of business we have achieved.”

Another factor contributing to its successful niche position is that cheese pricing is somewhat volatile. Based on the cheese market, prices change daily — like the stock market. With a short lead time, customers can play the prices a little better than if they place an order and have to guess the price of products to be delivered in 10 days.

Laubscher packages up to 20 different cheese items and pack sizes each day. To keep up with that production level and meet such short lead times, Laubscher sought to innovate its cutting and packaging process and improve record keeping and production information.

In the past, all product lists and production reports were handwritten. The old and outdated system simply could not keep up with its need to run numerous different products everyday, as the staff found the process time-consuming and labour intensive, and reports were often misplaced between the production floor and the front office.

The company offers different options to meet customer demand — for example, a three-pound cheddar rather than a 10-pound cheddar – so it needed to be able to easily make new labels. The firm also does private labels for firms that request their own company label. With the old system, it had to buy labels from a label company and affix it onto a previously labelled item, leaving them with two labels.

“We could not print different bar code formats that our customers requested, and with the age of our existing scale system, we were worried about lost production time due to equipment failure,” said Watts. “Additionally, we needed a system that is flexible enough to change with our customer’s changing demands.”  

The search for a new system
Laubscher approached Fairbanks Scales’ Pittsburgh service shop for help in selecting a new system that would meet its needs and fit its budget. It has had a longstanding relationship with Fairbanks, from whom it purchased bench scales and platform scales in the past and who had provided service over the years. Fairbanks Scales introduced Laubscher to the LabelBank system, and the company decided the time was ripe to upgrade to be more productive.

LabelBank/DataBank is designed as a complete comprehensive system that combines the scale, labelling software, and data collection and reporting in one easy-to-use package. The driving force behind the system design is improving processes and solving business issues by saving on costs, reducing labour, and positioning Laubscher for better value.

The system is designed to give Laubscher the ability to select different item numbers and have that item information print on labels that comply with government traceability/traceability and other labelling standards. LabelBank adds flexibility, because it allows users to add critical information to the label easily. The system also provides data for its customers, as well as data to keep track of their processes. For example, Laubscher wanted to be able to go back and review information pertaining to a specific customer or pallet, pull that information up, and print it out in a report that could be passed on to its customer to document that all order requirements were met.

In addition to being a data collection and labelling application, another interesting feature is that users can take advantage of the FB3000 instrument to act as an interface to other applications. Using function buttons on the instrument, users can interface with other third-party software, for example, a time and attendance system. The FB3000 can be used for several functions replacing the need to purchase different instruments for industrial interface on the production floor.

The complete system recommended for Laubscher includes the LabelBank/DataBank Rapid Bar Code Labelling System, the FB3000 touch screen instrument, the EasyCoder PM4i industrial bar code printer. The LabelBank software was developed in partnership with Milwaukee-based NiceLabel, a developer of barcode and RFID labelling solutions for small and medium-sized enterprises. Laubscher selected labels that include the standard GS1-128 and UPC-A formats.

Installation begins with defining process
Before installing the system, Fairbanks worked with Laubscher to define its process, and completed a product identification evaluation to organize its products, giving a unique ID to each product variation for traceability.  

Fairbanks then installed the scale and calibrated it, assisted with the configuration of the label templates and how it interfaces with the product, and configured how the instrument on the floor uses the network to communicate back to the data collection software.

Fairbanks installed the system in a networked configuration in which the FB3000 instrument with LabelBank software was installed on the production floor and the DataBank server software was installed in the front office. This allows Laubscher to see the data from the production floor as soon as a box was labelled, providing immediate information of what is being produced in the packaging process.

“We were overwhelmed with the options available, and Fairbanks worked closely with us to show how we could work with the scale,” explained production manager, Deana Westlake. “On-site technicians trained our guys and integrated our platform scale with the new computer scale system so they work together nicely. With Databank software in the office, we can quickly collect data and track production runs by customer, and run reports that summarizes the operation for our management team.”

With the data entry program, Laubscher Cheese Company can add new product codes to the Fairbanks Scale any time the need arises. This proves beneficial when an odd pack size or one-time item is wanted as soon as possible. Weight sheets, which are shipped with the bill of ladings and invoices, can be printed at a moment’s notice, which helps get drivers on the road quickly.

Recall information is easy to obtain, so Laubscher can track such necessary details as item, quantity, weight, pack date, pack size, pallet number and customer. Westlake says, “Recently we had a request from one of our customers to make changes to the labelling of our products so that it would meet the requirements for their system. With the LabelBank software, we are able to apply a unique label to each product, giving us the flexibility to meet these types of requests. We can print labels with barcodes for boxes and pallets as well as create different barcode formats for our customer’s labels.” She says the system is extremely convenient, allowing them to jump onto a computer and quickly make changes to existing labels, or new labels altogether. The system can also comply with customer requests to change their UPC codes.

Another aspect of the system is that Laubscher can process boxes faster with the scale. Given its need for speed, this feature was extremely important to the company.

Because the FB3000 is an industrialized computer with a scale built in, Fairbanks can offer remote support. If there are any issues, a Fairbanks technician can remote into the system and help users if they have questions or need additional training. If there’s a request for label change, instead of going back and forth using email, they can get on remotely and apply the label format to the system, saving time, said Fairbanks.

“Fairbanks Scales has helped us lower operating costs, improve our response times to customers, and improve communication between the production floor and the front office,” summed up Watts.

Eeron Bergstrom is the director of market development at Fairbanks Scales.

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